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Formal Letter Writing Format

Formal letter writing can be helpful in communicating the details in a very simple and short manner to people whom you want to convey the information. For example - if as a student I need to write a leave application, knowing the formal writing technique will help me in communicating the details clearly and concisely. It is ideal for students to learn the letter writing format appropriately. There are several ways of letter writing, but primarily there are two ways of writing formal letters one is Block Style and another is Administrative Management Style.

Block style of writing letters is very commonly used. These types of letters start with place and date at the left hand top corner of the page. The next line should contain the recipient name and address on the left hand side, below the sender’s address. Next is the subject. The content in the subject should be very precise and should always be written in capital letters and should be within parenthesis.  Post subject comes with the salutation section like Dear Sir/ Madam. The salutation should end with a comma. Next step is the actual purpose of writing the letter and this should be very specific and to the point. The content of letter should be short as well as meaningful. Further, the letter ends with Thanking You, which should be written in the left side and after that the line ends with Regards/Sincerely mentioning your name and address.

Administrative management style of writing is mostly used when writing the memos or short note to employees, which requires immediate attention of subordinates. In this letter writing format, even enclosures are also sent along with the letter. It is a rule of all formal letters that it should be end either with Your Faithfully or Yours Sincerely. Understanding the format of letter writing is quite beneficial in long term. It helps an individual in reinforcing or asking something in a formal way. Formal letter is considered visual information, which an individual presents to address a serious issue or to point out something that he or she may have talked about.